With the upcoming shutdown of Workplace by Meta in June 2026, many businesses are faced with the challenge of migrating to a new employee communication and engagement platform. Workplace by Meta has long been a go-to tool for internal communication, offering familiar social features inspired by Facebook. However, its sunsetting means businesses must find a robust alternative to keep their teams connected and informed.
If you’re looking for a solution that has the same core features as Workplace, but also offers actionable insights on how to boost your internal comms, then Haiilo is the ideal alternative. This guide will walk you through the reasons why Haiilo is the best choice for your company’s migration and provide essential tips for a seamless transition.
Why Workplace by Meta is Shutting Down
As announced by Meta, Workplace will be discontinued on June 1, 2026, with businesses required to export all necessary data by May 31, 2026. Meta has chosen to focus on its core social media platforms, which leaves Workplace users needing to migrate their communication platforms. The shutdown timeline offers a limited window for businesses to find a reliable and robust replacement.
Why Haiilo is the Best Meta Workplace Alternative
While Workplace by Meta brought social media-like communication into the business world, it lacked some sophisticated functionalities like advanced customization and comprehensive workforce analytics. That’s where Haiilo comes in. Haiilo offers the same social features Workplace users love, like personalized timeline, commenting and chat, but enhances them with more advanced capabilities that help improve internal communication and boost employee engagement.
Below you can see a side-by-side comparison of Workplace by Meta and Haiilo features – needless to say, we have a lot in common.
Now let’s talk more about the most important of those features and how they correspond with those of Workplace.
1. A Familiar Social Experience with Enhanced Features
Haiilo offers social experience similar to Meta Workplace, featuring a personalized timeline (referred to as the newsfeed at Workplace) and options for users to engage by liking, commenting, and sharing content. Haiilo also provides pages and communities that have the same functionality as groups in Workplace.
However, Haiilo goes beyond just being a social platform. It offers:
- Customizable intranet functionalities to centralize resources, streamline workflows, and keep employees informed. Haiilo enables you to white-label the app to make it fully yours. You are able to apply your corporate identity to the tool and even introduce different themes for each subsidiary, office or location.
- Multi-channel communication, allowing you to reach employees through all your channels: email, mobile app, SharePoint, Slack and even digital signage, ensuring you reach frontline employees with vital news displayed on TV screens at their location.
2. Personalized and Tailored Communication
One of Haiilo’s greatest strengths is its ability to deliver highly personalized content. Unlike Meta Workplace, where the newsfeed can often be cluttered, Haiilo allows you to tailor communication based on employees’ locations, roles, interests, or departments, ensuring that they receive the most relevant information.
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3. Convenient chat
Many of the Workplace users are quite accustomed to using built-in chat and this is why transitioning to Haiilo will be easy – Haiilo not only has a chat feature, but can also support voice messages. This allows your employees to get their work done without having to switch apps.
4. Seamless Integrations
Haiilo integrates seamlessly with tools your teams are already using, such as Microsoft 365, Google Workspace, Slack, and many others. This makes it easy to continue working without disruption while enhancing the functionality of your existing tech stack.
5. Advanced Employee Engagement and Analytics
Haiilo provides advanced analytics features, giving you detailed insights into employee engagement, content performance, and the overall impact of your communications. This helps HR teams, internal communicators, and leadership make data-driven decisions to continually improve employee experiences.
6. Mobile-First Approach
Like Workplace, Haiilo is designed with mobile accessibility in mind, ensuring that your deskless and frontline employees stay connected. With Haiilo’s mobile app, employees can access updates, participate in discussions, and receive important announcements directly from their smartphones.
7. Robust Customization and Branding
Unlike Meta Workplace, Haiilo allows for extensive branding and customization. You can tailor the platform’s look and feel to match your company’s brand identity, providing a consistent experience that aligns with your culture and values.
💡 Related: customer story on Johanniter’s success with a social intranet.
The Migration Process from Workplace by Meta to Haiilo
Haiilo provides a structured process for migrating from Workplace by Meta, ensuring no data is lost and the new platform is fully optimized for your business. The migration process consists of four key steps to guarantee a smooth transition from Workplace by Meta to Haiilo.
Step 1: Content Assessment
- Workplace Cleanup: Before migrating, we will help clean up your current Workplace environment, identifying outdated or irrelevant content to streamline the process.
- Migration Plan: A detailed plan is created based on your organization’s needs, ensuring all data and communications are transferred efficiently.
- Scope of Works: This phase outlines exactly what needs to be done during the migration, ensuring clarity and alignment on all aspects of the process.
Step 2: Data Cleanup & Content Matching
- Modify Coarse Data: Haiilo supports you with refining and cleaning your data, ensuring it is ready for migration.
- Content Matching: All types of content, from posts to files and messages, are matched and prepared to fit seamlessly within Haiilo’s platform.
Step 3: Bulk Migration
- Bulk Data Transfer: The main portion of your Workplace data is transferred over to Haiilo’s platform in a secure and efficient manner.
- Quality Assurance: Haiilo ensures the accuracy and integrity of the transferred data through rigorous testing and quality checks.
- Customer Tests: Before fully launching, your team is given the opportunity to test the new platform and provide feedback to ensure everything is functioning as expected.
Step 4: Delta Migration
- Meta Workplace Lockdown: As Workplace by Meta is shut down, Haiilo will manage any last-minute data transfers and final checks.
- Out-of-Hours Migration: Haiilo ensures minimal disruption to your operations by conducting the final stages of migration outside of working hours, so your team can continue with business as usual.
By following these detailed steps, Haiilo ensures a seamless migration experience from Meta Workplace, helping businesses continue their internal communication and collaboration without disruption.
After the migration is complete, we will continue to the Haiilo implementation stage: our team will guide you through the whole process of the project and technical setup, training your people on how to get the best out of our platform, planning the rollout and creating buzz around the launch of Haiilo internally. We’ve got you covered every step of the way!
📝 More on the topic: watch the webinar Navigating the Post-Workplace by Meta Era Strategies for Thriving in the Digital Workplace Landscape.
Final Thoughts
The shutdown of Workplace by Meta doesn’t have to disrupt your internal communications. By migrating to Haiilo, you’ll gain access to a robust, feature-rich platform designed to enhance employee engagement and improve communication across your organization. With its familiar social features, powerful analytics, and customizable intranet options, Haiilo is the perfect choice for businesses looking to take their internal communications to the next level.
For more information on how Haiilo can support your company’s migration from Meta Workplace, visit our dedicated migration page.
Don’t wait—start planning your migration today and ensure your team stays connected and engaged long after Workplace by Meta shuts down. Book a chat with the Haiilo team right now!
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